Documents & Contracts: How to Automate Collection of Payments at the Time of Signing

Welcome to the exciting new features in Stack’s Documents & Contracts! We’ve integrated Recurring Invoice Generation directly into this tool to streamline how you manage payments. Now, you can automate the creation and management of recurring invoices right when documents are signed. Here’s what’s new:

Key Features

• Automated Settings Drawer: Easily configure your product list with the settings drawer that opens automatically when you add a product.
• Automatic Recurring Type Assignment: Add a recurring product, and its type changes to recurring automatically.
• Price Type Tags: Visual tags help you quickly identify whether a product is one-time or recurring.
• Flexible Invoice Scheduling: Decide whether to generate invoices immediately upon signing or on a fixed schedule.

How to Use

For Templates

Create a New Template

1. Navigate to Payments > Documents & Contracts > Templates > New Template.
2. Add a Product List and Signature: Include a product list in your template and insert a signature element where needed.
3. Configure Recurring Products: Add a recurring product to your list, and the settings drawer will open for easy configuration.

Distinguish Product Types

• One-Time Products: Always treated as a single payment.
• Recurring Products with Setup Fee: Shown as two line items—one for the recurring payment and another for the setup fee. Only recurring products are billed in future invoices.

Configure Recurring Invoice Settings

• Generate Invoice at Signing:

  • Toggle On: This creates a recurring invoice schedule, starting with the first invoice at signing. Subsequent invoices follow your set frequency (e.g., monthly).
  • Example: A document signed on January 25th with a monthly schedule will have the next invoice sent on February 25th.
  • Toggle Off: Set a specific date for the invoice to be sent, independent of the signing date.

• Enable Direct Payment:

  • Toggle On: After signing, the primary signer is redirected to the invoice page and receives an email with the invoice.
  • Toggle Off: The invoice is saved as a draft for manual sending later.

Workflow Configuration

1. Save the Template: Once configured, save your template.
2. Configure Workflow: Go to Workflows and set up a new workflow using your saved template.
3. Send and Complete: When the workflow is triggered, the signer receives the document with the attached invoice. After signing, they are redirected to the invoice for immediate payment, and an email is sent as a backup.

Track Payments

Monitor payments through the Documents or Invoices sections.

Why We Built It

Our aim is to simplify the contract signing and payment process by integrating recurring invoice generation directly into your Document & Contract workflows. Enjoy a seamless experience with Stack!